Instructions for Division/Symposium Organizers

What are division or symposia sponsorships?

These sponsorships are different from general conference sponsorships. They are requested directly by division representatives or symposia organizers and the funds go directly to the symposia or event in question rather than into the general conference budget. These sponsors should receive recognition directly within the event being sponsored and will also be listed in the appropriate category for general conference sponsorships.

What are general conference sponsorships?

General conference sponsorships are sponsorships secured by the Canadian Society for Chemistry (CSC)’s national office staff or members of the sponsorship committee. These funds go towards the conference budget. General conference sponsors receive the same sponsorship benefits but are also shown as sponsoring general conference events* or services such as coffee breaks or poster session receptions in lieu of being shown towards a symposium.

I have received a pledge from a sponsor for my symposia or division.
Where do the funds get sent and how do I access them?

All sponsorships of symposia or division-run event sponsorships (e.g. Inorganic Chemistry Mixer) are to be handled through the appropriate division treasurer. Treasurer responsibilities include invoicing the sponsor upon request and receiving/allocating the funds when necessary. Please coordinate collection of the funds with your division’s treasurer. If the funds must absolutely come through the CSC national office, there will be a small set-fee for invoicing and processing the sponsorship.

How does my sponsor get recognized?

Divisional representatives who have secured sponsorship for their symposia or events must communicate the following to the Canadian Society for Chemistry National Office (contact below) in order for their sponsor to be recognized on a general conference level (i.e. logo in program book, on conference website etc.)

  • Name of sponsor
  • Contact information of individual at sponsoring company (email and phone)
  • Amount of sponsorship
  • Symposia (by code and exact name) or event being sponsored
  • Name of division and treasurer where the funds are to be sent.

Send this information to:

Luke Andersson

Marketing Coordinator
Canadian Society for Chemistry
613-232-6252 ext 227

The CSC will then contact the sponsor to secure their logo in the correct format and to request any other recognition materials (e.g. banner ads).

You are encouraged to find your own ways (e.g. verbal recognition in the symposium, slide show of symposium sponsors) to recognize your individual sponsors within your symposium or event.

What are the deadlines?

There are strict material deadlines due to printing deadlines. Please adhere to these deadlines.

  • Logos must be received by April 18th, 2013 to be included in the printed program book and on conference signage.
  • Print advertisements must be received by April 15th 2013 in order to be included in the printed program book (only applicable for Gold and Silver Sponsors).

*For General Conference Sponsorship only. Division or Symposia Sponsors will be recognized in the event or symposium they have sponsored.